Search Results

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You must enter either a Purchase Order or Invoice Number to obtain any results.

PO # -- This is the University's purchase order number in the form POxxxxxxx (no space).

Invoice # -- Supplier's invoice number. If no number is available on the invoice, Accounts Payable has assigned an invoice number. If a credit memo has been applied against an invoice, it will be represented by a negative Net Invoice Amount.

Invoice Date -- Supplier's date of invoice. If no date is available on the supplier's invoice, the date invoice is received.

EPIC # -- This is a unique identification number assigned by our accounts payable system and is the number that will show up as the Document # on the departmental standard monthly report.

Pay Date -- This is the date that the invoice is scheduled to be paid in our accounts payable system.

Status -- For the status column, the codes are as follows:

• C = Complete; check has been written for the invoice in question
• A = Approved; invoice has been approved for payment, but check has not yet been cut
• I or O = In Process; invoice has been received and entered into our A/P system but the invoice has not yet been approved for payment
• H = On Hold; payment has been placed on hold.
• X = Canceled; invoice has been canceled and no check will be cut.

Disbursement Date -- This is the date on which the accounts payable check was printed and distributed or the date the ACH record was delivered to the Indiana University bank for disbursement via direct deposit.

Disbursement Type -- Method used for disbursement. The codes are as follows:

• ACH = Direct Deposit payment via ACH
• CHECK = Paper Check

Disbursement Number -- The number associated with the IU disbursement used to pay the invoice. This may be a check or an ACH payment.

Net Invoice -- The invoice amount including any freight paid and any discounts or adjustments taken. A negative amount in this field represents a credit memo that was applied against the invoice(s) on this check.

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